The Chester Township Board of Trustees met in regular session, Thursday, June 23, 2005, in the Town Hall Meeting Room at 7:00 p.m. Chairman Charles R. Stevens presided.

All trustees and the clerk present.

PLEDGE

The Board led the audience in reciting the Pledge of Allegiance to the Flag.

PUBLIC INPUT/QUESTIONS

The Board acknowledged input/questions from the audience.

ROAD DEPT.

Road Superintendent Chuck Mascella reported a discussion he had with the County Engineer’s office regarding the grinding away of old payment vs. a saw cutting procedure regarding the asphalting of various roads project. The Engineer’s office felt that because of the weight of the grinder, that method may do more road damage. The saw cutting method may cost more, but is the best method, he felt. Once the bids come in, with using the preferred saw cutting method, we may have to drop a road if funds are not available.

2005-326 Mr. Stevens moved to approve and sign A RESOLUTION PROVIDING

FOR THE ISSUANCE AND SALE OF $185,000.00 OF NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, TO PAY, IN ANTICIPATION OF THE LEVY AND COLLECTION OF SPECIAL ASSESSMENTS, THE PROPERTY OWNERS’ PORTION OF THE COSTS OF IMPROVING SHERMAN ROAD BETWEEN CERTAIN TERMINI BY PAVING AND BERMING, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND ACQUIRING ANY NECESSARY REAL ESTATE OR INTERESTS THEREIN IN CONNECTION THEREWITH, AND THE PRIOR NOTE RESOLUTION (No. 2005-297), ADOPTED ON JUNE 9, 2005 IS REPEALED BY SECTION 14 OF THIS RESOLUTION. Mrs. Mula seconded. Roll Call Vote: Mr. Montague, yes; Mrs. Mula, yes; Mr. Stevens, yes.

Resolution passed.

2005-327 Mr. Stevens moved to approve $1,310.00 payable to Kurtz Bros., Inc., P.O.

Box 74472, Cleveland, OH 44094 for tire disposal project from appropriation #1000-110-599-0100. A refund check is expected later in the year from a grant. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-328 Mr. Stevens moved to approve and sign Purchase Order #PO 66-2005 to

Schloss Materials Company, 13700 McCracken Rd., Cleveland, OH 44026 for $35,000.00 for asphalt purchases through August, out of appropriation #2031-330-490-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-329 Mr. Stevens moved to approve and sign Purchase Order #PO 67-2005 to

Pavement Technology Inc., 24144 Detroit Rd., Westlake, OH 44145 for $18,000.00 for Dust Bond Dark, out of appropriation #2031-330-490-0000 and sign a voucher warrant #VW 43723 in the amount $9,660.00. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

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POLICE DEPT.

No report was given as Chief was unavailable due to his birthday.

ZONING INSPECTOR

Mike Joyce discussed sign violations in the township. Also discussed was flex hours for the zoning inspector, and extra time needed to work on the Bureau of Worker’s Compensation plan. Also under discussion was the demolition of a principal building at 9144 Mayfield Road.

2005-330 Mr. Stevens moved to approve the advertisement of a bid for the removal of

the principal building located at 9144 Mayfield Road as adjusted and modified by the Prosecutor’s Office. Advertisement should be on July 6^th and July 13^th and put in the Chesterland News, the News Herald and the Maple Leaf. Bids to be received at the Town Hall with Bid Bond by 4:30 p.m. on July 15^th, 2005. Bids to be opened at the regular Trustee Meting on July 21^st, 2005 at 7:00 p.m. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-331 Mr. Stevens moved to acknowledge the donation of two Automatic External

Defibrillators from the Burton-Middlefield Rotary Club. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-332 Mr. Stevens moved to advertise for applications to serve on the Citizens

Advisory Committee in the Chesterland News on June 29 and July 6, 2005 and accept applications until Friday, July 8, 2005 at 4 p.m. at the Township Hall. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

A discussion on the articles submitted for the township newsletter was held.

Mr. Stevens stated that he was going to work on it this week-end and asked the Clerk to please submit an article.

2005-333 Mr. Stevens moved to approve and sign a thank-you letter to Shaker Bldg.

Maintenance, Inc., Mayfield Hts., Ohio for complimentary detail cleaning of the Town Hall. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-334 Mr. Stevens moved to allow First Energy to remove trees and brush on First

Energy’s corridor through Chester Township’s property and sign a landowners notification and work plan. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-335 Mr. Stevens moved to notify the Division of Liquor Control on property

owned by JKTAB, INC at 8735-77 Mayfield Rd. and Patio stating the township will not request a hearing on permit classes D1, D2, D3 at that address. The applicants have no criminal record and are in good standing in the community. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-336 Mr. Stevens moved to reappoint Robert Schwarz to a five year term

beginning April, 2005 to the West Geauga Community Joint Recreation District. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

CLERK’S FOLDER

Continued discussion on the 2006 budget. – General Fund: the Chester Park District, funding for a Township Administrator, Chester School, and Chester North Park.

A discussion was held on the Fire Rescue Levy. It was reported that a replacement levy could bring in approximately $90,000 in additional funding.

2005-337 . Mr. Stevens moved to approve an increase in audit fees of $3,625 out of

appropriation 1000-110-311-0000. Mrs. Mula seconded. Vote: Unanimous.

Motion passed.

2005-338 Mr. Stevens moved to approve and sign a letter to Martin R. Kubic, CPA,

Chief Auditor at the Voinovich Government Center, 242 Federal Plaza West

Suite 302, Youngstown, Ohio 44503 as to the presentation compliance of GASB 34 on the audit of 2003, 2004. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-339 Mr. Stevens moved to have the Clerk sign and send the representations letter

to the State Auditor in reference to the audit of 2003 and 2004. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

Mrs. Mula wished to have the minutes reflect the lateness of the hard copy post audit until the night of the meeting when officials met with the State Auditor’s Office conference invitation.

2005-340 Mr. Stevens moved to approve and sign Voucher Warrants #VW 47322 and

# VW 47324 through # VW 47325, and #VW 47327 through #VW 47336 and

# VW47338 though #VW 47344, #VW 47346, #VW 47348 though #VW 47349 and

Payroll Warrants # PV 47350 through # PV 47394. Voucher Warrants # VW 47337 and # VW 47347 were voided due to a clerical error. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

CLERK’S NOTE: The ending Voucher Number on 6-16-05 was #VW 47321, the

beginning Voucher Number on 6-23-05 is #VW 47322.

2005-341 Mr. Stevens moved to approve and sign Purchase Order # PO 64-2005 to

Nolan’s Maintenance Company, 8179 Mayfield Rd., Chesterland, OH 44026

for $3,203.98 for repairs for gas meters on SR 322 from appropriation #1000-110-

599-0100 and sign a voucher warrant # VW 47326. Mrs. Mula seconded.

Vote: Unanimous. Motion passed. To be noted, the Township received a check on May 23, 2005 from the insurance company for these repairs. There was no cost to the

Township.

2005-342 Mr. Stevens moved to approve and sign Purchase Order #PO 65-2005 to

Ohio Public Employees Retirement System, 277 East Town St., Columbus,

OH 43215-4642 for $43,913.92, out of appropriation #2081-210-211-0000,

for $25,843.31, out of appropriation #2031-330-211-0000 and for $13,552.95

out of appropriation #1000-110-211-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-343 Mr. Stevens moved to approve and sign Purchase Order #PO 68-2005 to

ODJFS, Office of Unemployment Comp. Tax Bur., P.O. Box 182404, Columbus, OH

43218-2404 for January, 2005 Unemployment Charges for Cavasinni, for $1,938.00

out of appropriation # 2081-210-599-0500 and sign voucher warrant #VW 47345. Mrs. Mula seconded.Vote: Stevens, Yes, Mula, Yes, Montague, No. Motion passed.

2005-344 Mr. Stevens moved to approve up to four hours of overtime for the zoning

inspector to pursue Fairway’s zoning violation. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-345 Mr. Stevens moved to approve up to $300.00 for two ½ day sessions on

UAN training for the Asst. to the Clerk, using Mr. Tony Long. Time to be

arranged by the Clerk and the Asst. to the Clerk. Mrs. Mula seconded. Vote:

Unanimous. Motion passed.

Mr. Stevens stated that Mr. Jeremy Iosue from Gortsz & Associates will be at the next Trustee meeting to discuss adjustments to our Township Policy Manual.

Mr. Stevens also referred to his studying of an Oil and Gas letter writing campaign to residents who may be affected by a well drilling. The concept and execution of the program has been reviewed and approved by the Prosecutor’s Office.

Mr. Stevens also brought up a possible Grant program to help residents on Marilyn and Woodside Drive with storm water problems. This probably could not occur until 2006.

MINUTES

A tape recording of this meeting is kept at the Township Hall and is available upon request.

ADJOURNMENT

There being no further business before the Board, Mr. Stevens adjourned the meeting at 9:49 p.m.

Respectfully submitted:

_____________________________ _______________________________

Charles R. Stevens, Chairman Karen M. N. Austin, CPA, Clerk

_____________________________ ___________________

Patricia M. Mula, Vice-chairwoman Approval Date

_____________________________

James A. Montague, Trustee

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