The Chester Township Board of Trustees met in regular session Thursday, May 19, 2005, in the Town Hall Meeting Room at 7:04 p.m. Chairman Charles R. Stevens, presided.

All trustees and the clerk present.

PLEDGE

The Board led the audience in reciting the Pledge of Allegiance to the Flag.

PUBLIC INPUT/QUESTIONS

Board to receive input/questions from the audience.

William Laditka, Sr. announced to the Board that there will be a meeting at Fire Station #1 for ambulance billing at 7:00 p.m. on Wednesday, June 1, 2005.

Jeannette Baker, Chester Twp. resident, expressed her concern regarding the location of the new cooking school and the traffic that will be generated and the potential need for a traffic light there and several other dangerous spots in Chester. Trustee’s Montague and Mula gave background information regarding findings many years ago regarding this subject when brought up.

EXECUTIVE SESSION

2005-251. Mr. Stevens moved to enter into an executive session to prepare for,

conduct, or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employee pursuant to O.R.C. 121.22 G.4. Mrs. Mula seconded. Roll call vote: Mr. Montague, yes; Mrs. Mula, yes; Mr. Stevens, yes. Motion passed.

The Board entered executive session at 7:06 p.m.

The Board re-entered public session at 7:25 p.m.

BID OPENING FOR SHERMAN ROAD CEMENT STABILIZATION AND PAVING

2005-252. Mr. Stevens moved to waive the reading of the legal notice. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

The Board opened and read the following bids received for the Sherman Road paving project:

Kenmore Construction Co., Inc.

700 Home Avenue

Akron, Ohio 44310

Bid Bond Received; Total Contract $311,202.00

The Shelly Company

8920 Canyon Falls Blvd., Suite 120

Twinsburg, Ohio 44087

Bid Bond Received: Total Contract $261,545.80

Shelly & Sands, Inc.

720 Home Avenue

Akron, Ohio 44310

Bid Bond Received; $246,282.00

Burton Scot Contractors, LLC

14728 Maplewood Dr., PO Box 709

Burton, Ohio 44021

Bid Bond Received; Total Contract $276,469.20

Ronyak Bros. Paving, Inc.

14376 North Cheshire, PO Box 449

Burton, Ohio 44021

Bid Bond Received; Total Contract $239,519.35

The Schloss Paving Co.

13700 McCracken Road

Cleveland, Ohio 44125

Bid Bond Received; Total Contract $232,642.30

2005-253. Mr. Stevens moved to forward the bids received on to the Geauga County Engineer and the Road Superintendent for review. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

TRUSTEE DISCUSSION

Discussion on placing an ad in the Chesterland News and sending a letter to adjacent property owners of the drilling track advising our residents that an application has been received by the Ohio Department of Natural Resources from Alliance Petroleum Corporation to drill an oil/gas well on Pear Tree Drive in Chester Township. Mr. Stevens will draft a letter to our legal counsel Rebecca Schlag regarding this topic.

Discussion on the Board allowing Nelson Tree Service to park their trucks at Chester School evenings and weekends while working in Chester Township trimming trees for First Energy for approximately 6 months. The Board received a letter from Nelson Tree Service in regards to this situation. There is no signature on the letter but a printed name with what we think is the secretary’s initials. Action tabled.

Discussion on updating Township Personnel Policy Manual required as part of the

10-Step Program to bring drug and alcohol testing in compliance and associated costs.

2005-254. Mr. Stevens moved to approve up to $2,500.00 for an executive summary of

the revisions required for the updating of the Chester Township Policy Manual from Gortz & Associates, 24100 Chagrin Blvd., Beachwood, Ohio from appropriation

#1000-110-599-0100, estimating 25 hours of work. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

Mrs. Mula asked for the Board’s support to ask Zoning Inspector Mike Joyce to head up the BWC 10-Step Program. All Board members concur for Mrs. Mula to speak with Mr. Joyce regarding this project and return to the Board of Trustees with his response.

Discussion on request from Bill’s Ice Cream Treats to drive through the township and sell ice cream. All trustees concur that a Transient Vendor Permit be applied and paid for by this applicant.

Discussion of request from Daniel Lynn to sell pecans and watermelons at the Shopping Plaza located next to CVS on May 29 and 30, 2005. Note: Daniel Lynn has permission from the owner of the Plaza to have this sale. All trustees concur that the Transient Vendor Permit be completed and no fee paid since Mr. Lynn has obtained the permission of the property owner.

Discussion on using Robert Half International, Office Team Specialized Administrative Services, for the upcoming leave of absence for the Administrative Assistant, Mary Lou Fende, and/or hiring of an employee on a temporary basis to cover this temporary time period. Mr. Stevens updated the Board on this matter.

Further discussion on a resume received from a Geauga County resident that has experience and background with Township government.

Discussion on using Mayfield United Methodist Church for the July 13^th GCTA Dinner Meeting to provide the caterer at $18.00 per person for steak or chicken. Mr. Stevens will instruct the Administrative Assistant to confirm this dinner meeting on July 13^th with the church.

Mr. Stevens read the Public Notice regarding nuisance property located at 9144 Mayfield Road, Chester Twp., for publication.

2005-255. Mr. Stevens moved to approve Public Notice: Violation of Chester Township Policy Number 1301, Appendix D, removal of nuisance house located at 9144 Mayfield Road, in the Chesterland News as amended by Assistant Prosecutor Rebecca Schlag and add the parcel number of the property to be inserted after Chester Township (line 4). Mrs. Mula seconded. Vote: Unanimous. Motion passed.

CLERK

2005-256. Mr. Stevens moved to approve $3,283.00 payable to Joseph W. Diemert, Jr. & Associates Co., 1360 SOM Center Road, Cleve., Ohio 44285-6120 for professional services from April, 2005, forward and for associated legal expenses for all employee related hearings regarding former employee Phillip Cavasinni. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-257. Mr. Stevens moved to approve 2005 Annual Fee Assessment Invoice for

$1,400.00 for petroleum underground storage tanks to Petroleum Underground Storage

Tank Release Compensation Board, PO Box 163188, Columbus, Ohio 43216 from appropriation #1000-110-599-0000, State of Ohio UST Fund (other expenses). Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-258. Mr. Stevens moved to approve request for payment of the 2004 cost

associated with work including operation, maintenance, and monitoring of the three

residential water treatment systems, preparation of semiannual monitoring reports, preparation of monthly status reports, and meetings with respondents and Ohio EPA, to BP Products North America, Inc., 4850 East 49^th Street, Cuyahoga Heights, Ohio 44125 for $2,793.98 from appropriation #1000-110-599-0000 (other expenses). This is in regards to Ohio EPA’s findings and orders. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-259. Mr. Stevens moved to approve invoice from Chesterland Fire Rescue, 8552

Parkside Dr., Chesterland, Ohio 44026, for the first half 2005 fire contract for

$455,000.00 from appropriation #2111-220-360-0000 Contracted Services. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-260. Mr. Stevens moved to approve purchase order 43-2005 to Osbrone Concrete

& Stone Co., PO Box 249, Grand River, Ohio 44045-0249 for 100 tons of #617

limestone from appropriation #2031-330-490-0000. Note: this pertains to the contracts between the Township and various vendors for various road supplies and materials. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-261. Mr. Stevens moved to approve a Then and Now purchase order #44-2005 to Joseph W. Diemert Jr. & Associates Co., 1360 SOM Center Rd., Cleve., Ohio 44285-

6120 for $783.00 for professional services for April, 2005 – Cavasinni – from appropriation #2081-210-360-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-262. Mr. Stevens moved to void purchase order 45-2005 due to appropriation number. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-263. Mr. Stevens moved to approve purchase order 50-2005 to Joseph W.

Diemert, Jr. & Associates Co., 1360 SOM Center Rd., Cleve., Ohio 44285-6120 for

$2,500.00 for associated legal expenses for all three hearings involving Phillip Cavasinni from appropriation #2081-210-360-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-264. Mr. Stevens moved to approve purchase order 46-2005 to Podojil

excavating Co., PO Box 95, Chesterland, Ohio 44026, for $5,000.00 for excavation

services for the pipe work on Foxhaven Dr., Sandgate Circle and Shadow Hill Tr. From appropriation #2021-330-360-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-265. Mr. Stevens moved to approve purchase order 47-2005 to Huntington

National Bank, Cleveland Corp. TR Dept. – CM23, PO Box 5065, Cleveland, Ohio 44101, for $5,334.88, Road Improvement Bonds Series 2004 from appropriation

#2401-830-830-1607. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-266. Mr. Stevens moved to approve a Then and Now purchase order 48-2005 to

Treasurer of State – UAN, A/R Office, PO Box 711825, Cincinnati, Ohio 45271 for

$990.00, for 1^st Quarter 2005 UAN Network Agreement from appropriation

#1000-110-313-0000. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-267. Mr. Stevens moved to approve purchase order 49-2005 to Geauga County

Engineer, 470 Center St., Bldg. 5, Chardon, Ohio 44024, for $31,396.23 for salt purchase for winter 2004-05 and to approve and sign voucher warrant #VW 47127

(this is a replacement for PO 32-2005 issued to an incorrect vendor). Mrs. Mula seconded. Vote: Unanimous. Motion passed.

2005-268. Mr. Stevens moved to approve and sign Voucher Warrants #VW 47102 through 47126; Voucher Warrants #VW 47128 through Voucher Warrant #VW 47147. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

The beginning # on 5-19-05 is #47102. The ending # on 5-12-05 was #47101.

2005-269. Mr. Stevens moved to approve the use of the Town Hall Meeting Room by the Perennial Gardeners, Chester Township, on May 25, 2005, from 6:00 p.m. to 9:30

p.m. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

Clerk Austin updated the Board on the status of the bi-annual audit.

Clerk Austin said she will not be at the May 26, 2005, Board of Trustees meeting since she will be attending the Investment Seminar in Columbus, Ohio. The Administrative Assistant will be in attendance at the meeting. Mr. Stevens advised the Administrative Assistant as to how her compensation for this meeting would be handled.

Mr. Stevens said he will be meeting with the Town Hall employees tomorrow for a general employer-employee meeting and gave the other Trustees his proposal meeting agenda for their input.

Trustees concur to add Chester Township Board of Trustees to the Storm Water Phase II survey instead of just Chester Township.

2005-270. Mr. Stevens moved to approve the insert for Storm Water Phase II and place the survey in the Chesterland News on Wednesday, June 1, 2005, as amended by the Board of Trustee’s. Mrs. Mula seconded. Vote: Unanimous. Motion passed.

MINUTES

A tape recording was taken of this meeting is kept at Township Hall and is available upon request.

ADJOURNMENT

There being no further business before the Board, Mr. Stevens adjourned the meeting at 9:29 p.m.

Respectfully submitted, _____________________________

Karen M. N. Austin, CPA, Clerk

_________________________________ ____________

Charles R. Stevens, Chairman Approval Date

_________________________________

Patricia M. Mula, Vice-chairwoman

_________________________________

James A. Montague, Trustee

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