The Chester Township Board of Trustees met in regular session Thursday, April 21, 2005, in the Town Hall Meeting Room at 7:06 p.m.  Chairman Charles R. Stevens, presided.

 

All trustees and the clerk present.

 

PLEDGE

 

The Board led the audience in reciting the Pledge of Allegiance to the Flag.

 

PUBLIC INPUT/QUESTIONS

 

Mr. Palermo, Chester Township, expressed his concern regarding the levy signs which are being placed within the road right-of-way throughout the Township by the representatives for the West Geauga School District in support of the upcoming levy. 

 

GEAUGA PARK DISTRICT

 

Tom Curtin, Director of the Geauga Park District, explained the services and programs available through the Geauga Park District.

 

TRUSTEE DISCUSSION

 

The Board discussed the letter received from Great Lakes Energy Partners, L.L.C. asking if the Township had any interest in drilling a well on township-owned property.  Draft response letter to be prepared for signature.

 

Discussion on updating the Policy Manual.  Mr. Iosue from Gortz and Associates had quoted a price of $2,500.00 for a full review of the document.  All Board members concur to send a letter of inquiry to other possible sources to perform this duty for the township. 

 

Discussion on BWC Drug-Free Workplace Program Status.  This matter tabled until additional information is received on this subject.

 

The Board discussed the possible clarification of Board Motion 2005-27 regarding Township expenditures without Board approval. 

 

2005-194.  Mr. Stevens moved to authorize the office staff to incur obligations of up to $250.00 on behalf of the Township that are legal and legitimate without approval of a majority of the Trustees.  Mr. Montague seconded.  Vote:  Unanimous.  Motion passed.

 

2005-195.    Mr. Stevens moved to accept the resignation of part-time officer Frank

Ulizzi effective immediately per the acceptance of the resignation by Captain Mark

Purchase.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-196.    Mr. Stevens moved to set the 2005 clean-up day on Saturday, June 4, 2005,

from 8:00 a.m. to 1:00 p.m. and to advertise in the Chesterland News on May 25 and

June 1, 2005.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-197.    Mr. Stevens moved to approve a request for authorization for the Twp. Clerk

to execute and appropriation transfer of funds within the General Fund in the amount

of $20,000.00 to appropriation #1000-110-599-0100 Other Expenses from appropriation #1000-930-930-0000 Contingencies for senior clean-up day expenses and other expenses.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

 

2005-198.    Mr. Stevens moved to approve up to $5,200.00 payable to Waste

Management, Inc., Willoughby, Ohio, for the senior clean-up days from appropriation

#1000-110-599-0100.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

Mr. Stevens advised the Board regarding a memorandum to the Town Hall staff regarding overtime procedures and the policy to follow when emergency overtime is deemed necessary by the employee.

 

2005-199.    Mr. Stevens moved to approve up to $8,500.00 to Cleveland Plumbing

Supply, Middlefield, Ohio, for the purchase of various types of corrugated plastic

pipe from appropriation #2031-330-490-0000.  Note:  No paperwork received as backup from the Road Superintendent.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-200.    Mr. Stevens moved to approve up to $1,430.00 for Part A & B of the

extended warranty on the engine electronics and injectors for the new International Truck payable to Lake Truck Sales & Service, Inc., Painesville, Ohio, from appropriation #2031-330-599-0000.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-201.  Mr. Stevens moved to approve and sign letter addressed to Mel Susnis regarding his property located at 9144 Mayfield Road and read the letter to the audience.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-202.  Mr. Stevens moved to approve and sign a Proclamation honoring Filomena DeSciscio on her 100th birthday.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-203.  Mr. Stevens moved to sign contracts with various vendors for various materials per the recommendation of the Road Superintendent (see legend attached to the minutes).  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-204.  Mr. Stevens moved to approve $1,787.00 for the purchase of a plate tamper from Best Truck Equipment, Inc., Willoughby, Ohio, from appropriation #2031-760-740-0000.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-205.    Mr. Stevens moved to approve $31,396.23 payable to the Geauga County

Auditor, Chardon, Ohio, for salt used by Chester Township from appropriation

#2031-330-490-0000.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

CLERK

 

2005-206.    Mr. Stevens moved to approve and sign Purchase Order #33-2005 to IPMA,

Alexandria, Va., for $805.00 for 50 written exams for entry level police officers from

appropriation #2081-210-599-0000.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-207.  Mr. Stevens moved to approve and sign Purchase Order #34-2005 to Geauga County Auditor, Chardon, Ohio, for $31,396.23 for salt purchase for winter 2004/2005 from appropriation #2031-330-490-0000.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-208.Mr. Stevens moved to approve and sign Voucher Warrants #VW 46904

through 46940; Payroll Warrant #PY 46941 through 46943 and Voucher Warrant

#VW 46944.  The following checks have been declared void due to duplication of check numbers 46900, 46901, 46902, and 46903, which were OTAS check numbers.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

The ending # on 4-14-05 was 46899; the beginning # on 4-21-05 is 46904.

 

The Clerk explained the procedures which will be used when payments are sent for EMS billing. 

 

2005-209.  Mr. Stevens moved to sign the Key Bank Business Non-Personal Signature Card establishing the EMS billing account for Chester Township by the trustees and clerk.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

2005-210.  Mr. Stevens moved to void Payroll Warrants #PY 46493 and #PY 46881 for clerical error and have been reissued.  Mrs. Mula seconded.  Vote:  Unanimous.  Motion passed.

 

Discussion ensued regarding the availability of reports to be generated by the UAN computer by the Department Heads from their respective computers in the departments.

 

2005-211.    Mr. Stevens moved to approve changing the starting time for the Board of

Trustees meeting on May 5, 2005, and May 12, 2005, at 6:00 p.m.  Mr. Montague seconded.   Vote:  Unanimous.  Motion passed.

 

MINUTES

 

Note:  A tape recording was taken of this meeting is kept at Township Hall and is available upon request.

 

ADJOURNMENT

 

There being no further business before the Board, Mr. Stevens adjourned the meeting at 9:38 p.m.

 

                                                                                 Respectfully submitted,

 

 

 

________________________________                  _____________________________

Charles R. Stevens, Chairman                                  Karen M. N. Austin, CPA, Clerk

 

 

 

________________________________                  _____________

Patricia M. Mula, Vice-chairwoman                         Approval Date

 

 

 

________________________________

James A. Montague, Trustee

 

 

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