The Chester Township Board of Trustees met in regular session Thursday, February 3, 2005, in the Town Hall Meeting Room at 6:05 p.m.  Vice-chairwoman Patricia M. Mula, presided.

 

Trustees Mula and Montague present and Clerk Austin.

 

PLEDGE

 

The Board led the audience in reciting the Pledge of Allegiance to the Flag.

 

EXECUTIVE SESSION –WITH STATE AUDITORS

 

Mrs. Mula said the Board of Trustees fully supports the State Auditor’s Office and appreciates their recognizing the situation we have been in, and we will do everything we can to be proactive in assisting the auditing of Chester Township’s records.

 

2005-59.    Mrs. Mula moved to enter Executive Session for a pre-audit committee

meeting with the State Auditor’s Office and invite the Internal Audit Committee members Mr. Alperin and Ms. Caputo who are present and the Township Clerk to be included pursuant to ORC 121.22 (D)2.   Mr. Montague seconded.  Roll call vote:  Mr. Montague, yes; Mrs. Mula, yes.  Motion passed.

 

The Board and Clerk and invited guests entered Executive Session at 6:10 pm.

 

The Board re-entered regular session at 8:11 p.m.

 

CLERK

 

2005-60.     Mrs. Mula moved to approve and sign Road Dept. Payroll Time Sheet dated

January 29, 2005.  Mr. Montague seconded.  Vote:  Unanimous.  Motion passed.

 

2005-61.  Mrs. Mula moved to approve and sign Payroll Warrants #PY 46787 through 46819; Payroll Withholding Warrants #PW 46820 through 46828, (OTAS checks); Voucher Warrants #46058 through Voucher Warrants #46072 (UAN checks).  Mr. Montague seconded.  Vote:  Unanimous.  Motion passed.

 

Clerk’s Note:  The ending # on 1-20-05 was #46786; the beginning # on 2-3-05 is #46787.  (OTAS checks)  The end # on 1-27-05 was 46057; the beginning number on

2-3-05 is #46058.  (UAN checks)

 

ROAD DEPT.

 

2005-61.    Mrs. Mula moved to approve $1,565.50 for 270 gallons of De-Ice 55

including freight payable to Road Solutions, Inc., Indianapolis, Indiana, from appropriation #2031-330-490-0000.  Mr. Montague seconded.  Vote:  Unanimous.  Motion passed.

 

Mrs. Mula explained that this product is new and is being used on a trial basis by the Road Department.

 

Mrs. Mula referenced the holiday lighting in the park.  The Chairman has said he will talk to the Park District regarding this project for next year to determine who will be responsible for the holiday lighting of the park.

 

The Board of Trustees February 10th meeting will be held in the Community Room at the West Geauga Middle School at 6:30 p.m. 

 

Mrs. Mula requested that the Department Heads have a meeting with Andy Frank of Frank Gates Co. to learn what cost savings are available for medical BWC claims. 

 

Clerk Austin gave an update to the Board on the UAN; she is awaiting an opinion from the Prosecutor’s Office regarding a procedural question on direct deposit for payroll.

 

ADJURNMENT

 

There being no further business before the Board, Mrs. Mula adjourned the meeting at

8:39 p.m.

 

                                                                                 Respectfully submitted,

 

 

 

_____________________________                       _____________________________

Charles R. Stevens, Chairman                                 Karen M. N. Austin, CPA, Clerk

 

 

 

_____________________________                       _______________

Patricia M. Mula, Vice-chairwoman                       Acceptance Date

 

 

 

_____________________________

James A. Montague, Trustee

 

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