The Chester Township Board of Trustees met in regular session Thursday, September 16, 2004, in the Town Hall Meeting Room at 7:00 p.m.  Chairwoman Patricia M. Mula, presided.

 

All trustees and the clerk present.

 

PLEDGE

 

The Board led the audience in reciting the Pledge of Allegiance to the Flag.

 

CLERK’S FOLDER

 

2004-421.    Mrs. Mula moved to approve and sign minutes dated September 2, 2004. 

Mr. Stevens requested that he receive copies of the minutes of the meetings for his review.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-422.    Mrs. Mula moved to approve and sign the Road Dept. Payroll Time Sheet

dated September 11, 2004.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-423.    Mrs. Mula moved to approve $5,590.56 payable to Vance’s Law

Enforcement, 3823 Cleveland Ave., Columbus, Ohio 43224, for six (less lethal) Taser Units and associated equipment from Fund 9-A-14.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

Chief Orosz explained the reason for the purchase of the six Taser Units when dealing with unruly people who may also falsely accuse an officer of inappropriate handling.

 

Mrs. Mula noted that the use of these will be governed by the Police Manual not the Chester Township Policy Manual.

 

2004-424.    Mrs. Mula moved to approve and sign Purchase Orders #PO 40155 to

Kolsom Tires, Chester Twp., for $2,100.00 for new truck tires and wheels for two dump trucks from Fund 4-A-13; #PO 40156 for $19,972.32 to Chester Township for Cedar Road assessments from Fund 01-A-26 and approve Voucher Warrant #45809.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-425.    Mrs. Mula moved to approve and sign Payroll Warrants #PY 45744 through

45781; Payroll Withholding Warrants #PW 45782 through 45791; Voucher Warrants #VW 45792 through 45810.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

Clerk’s Note:  The ending voucher # on 9-9-04 was #45743; the beginning # on 9-16-04 is #45744.

 

Discussion of memorandum received from Chardon Trustee Don Welker regarding DES Strategic Planning Committee.  Memo read by Mrs. Mula.  This information to be forwarded on to the Road Superintendent Chuck Mascella for his input since he was on the original Chester Township Disaster Committee.

 

Discussion of approval or objection regarding the policy on nuisance complaints regarding the CAC’s presentation of September 9, 2004.  This form has been reviewed by the Prosecutor’s Office.  Mrs. Mula feels this is a good step for the Board to start with and wonders who would be the person responsible for monitoring such nuisance complaints.  Discussion ensued

 

 

 

2004-426.    Mrs. Mula moved to approve Policy Number Appendix D Policy 1301 to be

added to the Chester Township Policy Manual which is a procedure to remove,

repair or secure buildings and the check list which was submitted as a complete package and that Zoning Inspector Mike Joyce be the record keeper and Trustee Charlie Stevens for the monitor and action and reporting back to the Board, as needed.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-427.    Mrs. Mula moved to approve and sign the Application for Use of the Town

Hall Meeting Room by the Chester Township Policy Department on September 21, 2004, from 8:00 a.m. to 3:00 p.m.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

Discussion ensued regarding the Chester Township Web Host, Rack Space.  The Clerk informed the Board that the Township has not received an invoice from the Webhost to date.  The Website is up and functioning.  Commissioner Mary Samide was able to come to the Town Hall today and correct the site so the site will be able to be changed as needed.  Mrs. Mula will write a letter for the Board to sign thanking Commissioner Samide for her assistance.

 

POLICE DEPT.

 

Mrs. Mula referenced information received by the Board regarding input on any problems with existing liquor permits in Chester Township and asked the Chief to check into this matter for the Board.

 

Mr. Feigle of Cedar Road explained a problem he observed on Cedar Road with speeding since the road is now newly paved.  Chief Orosz said he would inform his officers to pay particular attention to this road. 

 

ZONING DEPT.

 

Zoning Inspector Mike Joyce updated the Board on a project he is working on for Homeland Security identifying all properties in the township.  An upgrade can be done through a grant which is available. 

 

Mrs. Mula informed the Zoning Inspector that the Nuisance Policy which the CAC has been working on has been approved this evening.   The Zoning Inspector will be the person responsible for keeping this information current.

 

Mrs. Mula said she would like the Board to consider returning Mr. Joyce back to full-time hours on Friday and asked Mr. Joyce to prepare a report for the Board on how this status can be justified and expedited. 

 

MISCELLANEOUS

 

Mrs. Mula referenced a meeting to be held on Thursday, September 30, 2004, from 4:00 to 5:00 p.m.  The Trustees meeting would need to be changed if the Board were to attend this meeting to Wednesday, September 29, 2004.

 

2004-428.    Mrs. Mula moved to change the trustees meeting on September 30, 2004, to

Wednesday, September 29, 2004, at 6:30 p.m.   Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

Mrs. Mula referenced a form which she prepared to have available for listing information for upcoming Board of Trustees agendas and asked the Clerk for her input regarding financial information being available for the agendas. 

 

Mr. Stevens explained his position on this suggestion.

 

Mr. Montague suggested a cut-off day and time of 4:00 p.m. on Tuesday before all trustees meetings. 

 

This form to be placed on the agenda for any adjustments to the form on September 29, 2004.

 

CHESTER PARK DISTRICT

 

Mrs. Mula read a letter to the Board of Trustees which was received from the Park Board regarding funding for the operation of the Chester Park.

 

Mr. Stevens wondered if consideration should be given to opening the discussion of having the Park Board be a department or to add on to their responsibility and be responsible for the Salamone property and look beyond just the money request from the Park Board.  

 

Mr. Montague explained the history of the Park District.  They could be responsible for obtaining their own monies through the levy process. 

 

Mrs. Mula wonders why the Park Board has not taken over the Baseball Federation to collect the fees for the Park Board.  Has the Baseball Federation ever shown a financial report to the Park Board? 

 

Mrs. Mula suggested giving the Park Board some dates of trustees meetings for them to give a presentation to the Board of Trustees.  October 21, 2004 is the scheduled date to be offered to the Park Board.

 

MISCELLANEOUS

 

Clerk Austin said while Mary Lou Fende is on vacation, she would like an antonymous person to go to the bank with deposits for the two week period.  The money needs to be deposited in a timely fashion in order for the State Auditor’s not to have a finding for this

separation of duties for Marie Roche.   The Clerk asked Mrs. Mula to perform this duty in this two week period.

 

Mrs. Mula said she has checked with legal counsel, and the Clerk is responsible for being certain this function is performed.  The Clerk said she would come in on a daily basis and make the deposits. 

 

Mrs. Mula referred back to the minutes of August 19, 2004, which have not yet been approved.    The Clerk said she will go back to the minutes of August 19th and determine what should be included in the minutes.

 

Mr. Stevens said he would like the Board’s consideration of setting up meetings to talk about the goals for 2005 and to begin discussing the 2005 appropriations, possibly as soon as November 11, 2004, after the results of the election are in regarding the levies.

 

Mrs. Mula said she would like to wait until after the meeting when the Clerk will be presenting the financial information in mid-October to begin such a discussion about goals for 2005. 

 

Mrs. Mula suggested sending a memo to the Department Heads regarding the 2005 appropriations being set up for November 11, 2004. 

 

Mrs. Mula informed the Board that there are several polling locations which have been moved throughout the Township.  A new list is available and will be posted on the Town Hall bulletin board.

 

The Clerk informed the Board there has been no check received from Joan Spellman regarding the letter which the Board sent to her last Friday.

 

Clerk Austin said she will be meeting with the State Auditor’s Office regarding the 2002/2003 audit which the Auditor’s Office wishes to perform in Chester Township. 

 

Mrs. Mula said the Clerk spoke with Mike Sharb regarding Mr. Feigle’s assessment on Cedar Road regarding the payment due date of September 20, 2004.  Once the bonds are sold, they cannot be paid off during the ten year period. 

 

A check has been received for the sale of the home on Harold Drive in the amount of $177, 268.58.  Mrs. Mula asked the Clerk to provide the Board the final figures from the auction at the next meeting.

 

ADJOURNMENT

 

There being no further business before the Board, Mrs. Mula adjourned the meeting at 8:47 p.m.

 

                                                                                  Respectfully submitted,

 

_________________________                                __________________________

Patricia M. Mula, Chairwoman                                Karen M. N. Austin, CPA, Clerk

 

 

 

_______________________________                    ____________

Charles R. Stevens, Vice-chairman                          Approval Date

 

 

 

_______________________________

James A. Montague, Trustee

 

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