The Chester Township Board of Trustees met in regular session Thursday, August 26, 2004, in the Geauga West Library, 13455 Chillicothe Road, at 6:33 p.m.  Chair pro tem, Vice-Chairwoman Patricia M. Mula, presided.

 

All trustees and the clerk present.

 

CLERK’S FOLDER

 

2004-376.  Mrs. Mula moved to approve and sign Purchase Order #PO 40141 to Ford Credit, Detroit, Mich., for $7,644.13 for the semi-annual lease payment of cruisers from Fund 9-A-10 and Voucher Warrant #VW 45637.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-377.    Mrs. Mula moved to approve and sign Purchase Order #PO 40142 to Best

Truck Equipment Co., Inc., Willoughby, Ohio, for $1,409.50 for twelve blades  for

Snow plows from Fund 04-A-07.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-378.    Mrs. Mula moved to approve and sign Purchase Order #PO 40143 to

Chesterland Chamber of Commerce, Chester Twp., for $800.00 for one page of

advertisement (renewal) to be paid in two installments (half on August 27th and half after Labor Day) from Fund 01-A-26 and Voucher Warrant #VW 45630 for $400.00.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-379.  Mrs. Mula moved to approve and sign Voucher Warrants #VW 45617 through 45629; #VW 45631 through 45636; #VW 45638 through 45645.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

                 

Clerk’s note:  Ending voucher # on 8-19-04 was #45616; the beginning voucher # on

8-26-04 is #45617.

 

2004-380.  Mrs. Mula moved to approve up to $3,500.00 for rental of a grinder from Southeastern Equipment, Mentor, Ohio, for the grinding of various trees along Caves Road from Fund 4-A-04.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-381.  Mrs. Mula moved to approve $1,100.00 payable to Springer Tree Service, Chardon, Ohio, for the needed tree cutting on Caves Rd., Chester Twp.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-382.    Mrs. Mula moved to approve Dominion East Ohio plans covering the

proposed construction of gas main and service on E.S. side of Vincent Dr., (Install 100’

of 2” PLS (MD) MP L#22821 to provide gas service to Hse #12929).  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-383.    Mrs. Mula moved to approve and sign Application for Polling Location at

the Town Hall on Tuesday, November 2, 2004, from 5:30 a.m. to approximately

8:00 p.m.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-384.    Mrs. Mula moved to approve and sign a Lease Agreement with Mary Alice

Meitzner, lessee, for the apartment located at 8568 Mayfield Road, Chester Twp., from

October 1, 2004, through September 30, 2004, in the amount of $300.00 per month with one month’s security deposit of $300.00 to be paid as of October 1, 2004, not including any utilities.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-385.    Mrs. Mula moved to give authority to Clerk Austin to make arrangements to

decide the future of the safety deposit box at Bank One.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

2004-386.    Mrs. Mula moved to approve up to $525.00 payable to APA/OPC Planning

and Zoning Workshop, Attn:  Melissa Schneider, MKS Consulting, Solon, Ohio, for registration fees of $75.00 each for the following people:  Mike Joyce, Margaret Muehling, Ruth Aster, Cathy Cotman, John Gorka, Garth Grant, and Richard Makowski.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.  

 

Discussion ensued regarding the updating of information to be placed on the UAN (United Accounting Network).   Clerk Austin requested over-time pay be approved by the Board for her Assistant to do this necessary project of updating the information on the UAN.

 

Decision made the Clerk’s Assistant will not answer Town Hall telephones on a three week trial basis in order for this above-listed information to be put on the UAN.  No overtime granted by the Board at this time for the Clerk’s Assistant Marie Roche.

     

PUBLIC HEARING OF SHERMAN ROAD PAVING PROJECT – 7:00 p.m.

 

CHESTER TOWNSHIP TRUSTEES

REGULAR MEETING AGENDA

Geauga West Library

August 26, 2004

PUBLIC HEARING – Paving of Sherman Road – 7:00 p.m.

 

Mrs. Mula opened the hearing of the paving of Sherman Road at 7:03 p.m.

 

2004-387.  Mrs. Mula moved to waive the reading of the legal notice.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

     

Mrs. Mula asked that all people wishing to speak at this public hearing state their name and address in order that the Clerk can record the names.  Explanation of the procedures at a public hearing and gave an overview of this project and the various people she has spoken with regarding the various methods of paving of roads in other communities which has been brought up in the past by some of the residents on Sherman Road.  Also addressed by Mrs. Mula was her conversation with the County Engineer R. L. Phillips.

 

Mrs. Mula noted that bond counsel, Mike Sharb from Squire, Sanders and Dempsey, and Chuck Mascella, Chester Township Road Superintendent were present to answer any questions the residents may have regarding this paving project.

 

Wendy Zahler, 9509 Sherman Road referenced Ohio Revised Code which states that the Board of Trustees may make alterations from what is recommended by the County Engineer.  Further, the Board of Trustees should not approve such a project if the cost is too costly.  See letter from Ms. Zahler attached to the minutes, which she read in total. 

 

Mike Sharb, Attorney, Squire, Sanders & Dempsey, explained what has taken place to this date to get this project to where we presently stand.  The purpose of this hearing tonight was to hear objections.  The Board has already determined that this project will go forward.  It is the Board’s discretion to continue on with the hearing if objections are not the main issue.

 

Mary Bridgette Sweeney, 9695 Sherman Road, referenced Mr. Sharb’s comments.

 

Mrs. Mula asked for Mr. Montague and Mr. Stevens’ input as to how the Board wishes to proceeds since Mr. Sharb said it was at the Board’ discretion.

 

Mr. Stevens said he has read everything the residents have given to him, and he is here to hear what the residents have to say.  We have the room until 9:00 p.m.

 

Mr. Montague said this is an assessment hearing.  A determination was made that we would be going ahead with this project.  The dollar amount is now the question and the individual personal assessment(s) is what this hearing is about.  This project is going ahead.

 

Mrs. Mula asked that all questions and comments be kept brief so that all of the concerns of the audience can be heard and addressed before 9:00 p.m., which is the time we have this room for tonight.

 

Randy New, 9243 Sherman Road.  What exactly is cement stabilization?

 

Mrs. Mula said this type of cement stabilization is being recommended by the County Engineer from this point forward whenever road work has to be done.  It is for the longevity of the road. 

 

Mr. Mascella said cement stabilization has a proven track record that it works.

 

Charles Sells, 9580 Sherman Road, said the road was not built properly to begin with.

 

Wally Hoffman, 9480 Sherman Road, said the road was an old farm trail.  The residents on the road just inherited the old road, which was then made into a road; i.e., Sherman Road.

 

The majority of Sherman Road residents present objected to the cost of paying for the cement stabilization of the road including those who are totally in favor of the paving project.

 

The following residents also voiced their objections to the paving of Sherman Road:

 

Christopher Hanford, 9633 Sherman Road

Paul Hartman, 9630 Sherman Road

Brent Gardner, 9583 Sherman Road

Mary Bridgette Sweeney, 9695 Sherman Road

Barry Leven, 8499 Sherman Road

Dale Rusnik, 9471 Sherman Road

Pauline Gardner, 9483 Sherman Road

Leann May, 9593 Sherman Road

Audra Hanford, 9633 Sherman Road

Mike Nelson, 9221 Sherman Road

 

The following residents also voiced their approval of the paving of Sherman Road:

 

Wally Hoffman, 9480 Sherman Road – yes, with objection to paying for cement stabilization

Tim Dunn, 9421 Sherman Road

Joanne Zirkle, 9320 Sherman Road – yes, with objection to paying for cement stabilization

Dave Rybka, 9287 Sherman Road

 

2004-387.  Mrs. Mula moved to continue the public hearing to the September 9, 2004,

trustees meeting.  Mr. Stevens seconded.  Vote:  Unanimous.  Motion passed.

 

 

 

 

2004-388.Mrs. Mula moved to close the public hearing portion of the public

hearing.  Mr. Montague seconded.  Roll call vote:  Mr. Stevens, yes; Mr. Montague, yes; Mrs. Mula, yes.  Motion passed.

 

ADJOURNMENT

 

There being no further business before the Board, Mrs. Mula adjourned the meeting at 9:00 p.m.

 

                                                                                  Respectfully submitted,

 

 

 

______________________________                      _____________________________

Patricia M. Mula, Chairwoman                                 Karen M. N. Austin, CPA, Clerk

 

 

 

______________________________                      _____________

Charles R. Stevens, Vice-chairman                          Approval Date

 

 

 

______________________________

James A. Montague, Trustee

 

KMNA\mlf